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Reports To: Senior Portfolio Manager
Supervises: All on-site staff
The Property Manager (PM) is charged with the day-to-day implementation of
those policies, procedures and programs that will assure a well managed,
well maintained building, placing maximum emphasis on positive response to
the concerns and needs of the tenants, environmental health and safety, and
quality programs, in coordination and conjunction with the Owner's goals and
objectives.
- Operational Management
The PM is charged with day-to-day operational management of all aspects of
the properties to assure maintenance of approved quality standards. The
PM shall also prepare, coordinate and ensure that all fire, life safety and
other safety programs are established. The PM is charged with the
management of the office staff including, but not limited to, establishing
goals and objectives for on-site employees, evaluation of employees and
making salary recommendations based on overall performance.
- Property Maintenance
The PM is charged with the supervision of all maintenance programs relating
to the interior and exterior conditions and appearance of the properties.
The PM ensures that the property is maintained in an appropriate and cost
effective manner. The PM effectively negotiates all vendor service and
capital improvement contracts.
- Tenant Relations
The PM is responsible, at all times, for a positive and prompt response to
requests from building tenants and for the implementation of ongoing
contract programs to constantly assess tenant needs and to assure problems
are being solved promptly and to the mutual benefit of the tenant and the
properties.
- Contract Services Administration
The PM is responsible for the selection of contract services, vendor
negotiation of service agreements and has the authority to direct the
Assistant Property Manager in the day-to-day monitoring of vendor
performance to assure full compliance with standards established within the
service agreement.
- Planning
The PM shall develop and administer the Property Operating Budget, subject
to the approval of the Senior Portfolio Manager, for the property.
- Statistical Analysis Reporting
The PM shall be responsible for the collection, analysis and reporting of
such statistical data as may be required to provide accurate and current
assessment of property management objectives.
- Owner Representation and Accounting Relationships
The PM is responsible for
ongoing communications with the Owner's Representative of the properties and
the appropriate Corporate Comptroller.
- Financial Management
The PM is responsible for the day-to-day financial management of the
properties and maintenance of all necessary financial records and files.
- Public Relations
The PM shall maintain a positive image of himself/herself, the property,
Colliers International, and the client at all times in the community. The
PM shall strive to attend and participate in outside or in-house activities,
meetings, organizations, regulatory agencies, etc., as approved or directed
by the Owner's Representative or Senior Portfolio Manager, to enhance this
image.
Personal Development
The PM is expected to implement, control and become thoroughly conversant
with, and be knowledgeable of (but not limited to), the following aspects of
Property Management: Tenant Relations, Contract Service Administration, Tenant Improvements/Capital Remodeling Projects, Engineering and Preventive
Maintenance, Energy Management Accounting and Finance, Budgeting Business
Plan or Property Operating Budget Activity Reports, Security, Emergency
Procedures, Policy Manual and Administration, .Partner and Owner
Representative Relations, Insurance .Operations Sequences, Personnel
Administration, Training, Employee Relations, All Applicable Municipal,
State and Federal Codes and Regulations.
Summary
In the execution of the responsibilities, the PM is held accountable for his/her independent action(s), within the guidelines of the Position Description, Property Operating Plan and Budget, with primary emphasis on visible, hands-on management of the properties. To facilitate good communication and meet other job requirements, the manager shall be required to use a cellular phone at all times to respond promptly to emergencies or for other vital communications, except when prior arrangements have been made and approved for vacations or other time off. The PM may need to make use of their personal vehicle for work related duties; therefore, the manager shall maintain a current driver’s license in the state of employment and shall maintain appropriate insurance at all times.
Salary: Competitive Salary, Benefits, 401k
Location: San Jose, California
Please Email Resume with Cover letter and Salary Requirements to: skirkpatrick@colliersparrish.com
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