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Equity Office is an owner and operator of primarily Class A office
buildings in multiple markets across the country. The company is an
affiliate of the Blackstone Group, a premier global private equity firm.
JOB RESPONSIBILITIES:
- Provides administrative support to the project management team,
including TI process administration, reporting (construction management
fees, TI variance and costs, EEs), permits and approvals as well as lien
waivers, building standard notebooks (finishes, signage), meeting
coordination, T & E preparation, etc.
- Maintains building construction rules and regulations.
- Produces TI contracts and ensure that all timelines are met with
signatures, etc.
- Prepares the TI File and maintains it from project inception to
closing.
- Maintains all general contractor and preferred subcontractor COI's and
ensure that all parties involved are insured appropriately, in
conjunction with Administrative Assistant.
- Provides TI project reports including all tracking sheets, change
orders and invoices - in effort to communicate costs and schedule.
- Distribute schedules to engineers and management.
- Reviews invoices and obtains appropriate approvals.
- Reconciles project total cost with Managers-Project Mgmt
- Prepares TI Close Out Packages, including Lien Releases and as-builts.
- Maintains communication with tenants, i.e., preparing signage
(Directory Strips, Plaque/Suite signage, Monument/Building) by building
standard signage specification notebooks for Work in Progress,
contacting them with any information pertaining to project Tenant Memos,
may maintain the EQA Program, etc.
- Provides all move-in information to tenant (i.e., "Move-in
Coordinator") and schedules actual move, in accordance with building
requirements, coordinating efforts with property management team.
- Performs miscellaneous tasks as required (i.e., assists in the
preparation of TI/Leasing meeting minutes and agendas, filing).
QUALIFICATIONS:
High school education or equivalent, minimum of five years
administrative experience, proficiency with Microsoft Office. Strong
prioritization and organizational skills, ability to multitask, team
player.
LOCATION: San Mateo
SALARY: commensurate with experience
Equity Office offers competitive salaries and a robust benefits program
which includes 401(k), comprehensive medical, dental and vision
insurance plans, educational assistance, flexible work arrangements and
more!
For immediate consideration, please apply online at
www.equityoffice.com to job opening
321323 .
Equity Office is committed to a diverse workforce. EOE M/F D/V
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