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Equity Office is an owner and operator of primarily Class A office
buildings in multiple markets across the country. The company is an
affiliate of the Blackstone Group, a premier global private equity firm.
JOB SUMMARY:
Provides administrative support including typing, filing, answering
phones and distributing mail. Also monitors and distributes various
reports and assists with data input and various functions. Responsible
for maintaining the day-to-day relationships with customer contacts.
ESSENTIAL JOB FUNCTIONS:
- Types general correspondence and memos.
- Receive and send all departmental packages.
- Answers and screens incoming phone calls providing assistance when
possible and routing other calls to appropriate employees.
- Creates and maintains various filing systems in an accurate and
organized manner. Reviews, purges and forwards files to dead storage as
appropriate.
- Sorts, organizes and distributes mail for EOP employees.
- Responsible for distribution of monthly and quarterly reports.
- Orders and maintains and adequate supply of departmental office
supplies.
- Organizes departmental lunches and meetings.
- Coordinates and books travel itineraries.
- Performs other duties as assigned.
- Respond to incoming customer work order requests.
- Manage status of open work order requests, proficiency in EOP's
on-line service request program.
- Follow-up with customers to ensure satisfaction.
- Report customer service related issues to the appropriate property
management staff as necessary.
- Coordinate day-to-day customer communication.
- Interact with customers to foster ongoing relationships.
- Direct other incoming calls to appropriate management or leasing
personnel, taking messages when necessary.
- Perform miscellaneous tasks as required, such as, assist in typing
correspondence and reports.
QUALIFICATIONS:
- Approximately 1-3 years of previous administrative experience
preferred. Real estate/property management experience a plus.
- High
school diploma required, some college preferred.
- Proficiency with
Microsoft Word and Excel required.
- Must have the ability to organize
and prioritize workload.
- Strong written and verbal communication skills
a must.
- Strong attention to detail and accuracy with figures skills
required.
LOCATION: San Jose-Downtown
SALARY: commensurate with experience
Equity Office offers competitive salaries and a robust benefits program
which includes 401(k), comprehensive medical, dental and vision
insurance plans, educational assistance, flexible work arrangements and
more!
For immediate consideration, please apply online at
www.equityoffice.com to job opening
321189 or 321343.
Equity Office is committed to a diverse workforce. EOE M/F D/V
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